HR and Admin Assistant
November 2014 - October 2016
- Managing staff medical insurance claims and requests and prepares quarterly payment requests for the medical service suppliers.
- Monitoring timesheets submissions maintain employee leave balance report, reconcile timesheets and leave requests with attendance sheet. Prepare report on overtime.
- Assist in the recruitment process printing CVs, contacting candidates, preparing, scheduling and organizing tests and interviews for new staff and Field workers.
- Ensure the newly hired staff has submitted their reference checks.
- Maintain a tracking system to ensure that CRS recruitment processes and policies are followed accurately.
- Create and maintain an organized Personnel filing system as per the Labor Law and CRS Auditors requirements.
- Update and maintain an up-to-date HR database system.
- Organizing staff development events.
- Managing all the related costs (utility bills, internet bills, rental payments and also prepare payment requests for electricity, telephone, rent, etc. and submit to Finance for payment For two offices Duhok and Erbil.
- Maintain a tracking system of all offices, apartments, operational service contracts, drivers and framework agreements and process necessary reimbursement notification upon expired / cancelled agreements.
- Creating IDs and Business cards for staff.
- Oversee the maintenance of all mobile communication systems and process payments of national and international staff mobile bills.
- Monitor the use of kitchen and cleaning supplies and ensure that supplies are properly managed.
- Follow up with PQ and MQ departments to consolidate stationary needs to prepare list of supplies on regular bases for Duhok, Erbil and Kirkuk Offices.
- Going out on Fields with the CRS visitors for translation.